Data Privacy Policy

This privacy policy explains how StructProvExis B.V. collects, uses, and protects your personal data when you visit our website or use our services. We are committed to protecting your privacy and ensuring transparency about our data practices.

Last updated: 1st January 2026

Data Controller Information

StructProvExis B.V. is the data controller responsible for your personal data. You can contact us using the details provided in the contact section below. Our company is registered in the Netherlands with registration number KvK63524179 and is subject to Dutch and European Union data protection laws.

Data Collection

We collect various types of personal data when you interact with our website and services. The data we collect includes information you provide directly to us through contact forms, email communications, and service enquiries. This may include your name, email address, phone number, organisation details, and any messages or enquiries you send to us.

We also automatically collect certain technical information when you visit our website, including your IP address, browser type, device information, pages visited, and interaction patterns. This data collection helps us understand how our website is used and enables us to improve our services and user experience.

How We Use Your Information

We use the personal data we collect for several legitimate business purposes. The primary use of your data is to respond to your enquiries, provide information about our educational analytics services, and communicate with you about potential business opportunities. We also use your information to improve our website functionality, analyse user behaviour patterns, and enhance our service offerings.

When you request information about our services or submit contact forms, we use your data to provide personalised responses and follow-up communications. We may also use your information to send you relevant updates about our services, industry insights, and educational analytics trends, but only with your explicit consent or where we have a legitimate business interest.

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

Our website uses different types of cookies including necessary cookies for basic functionality, analytics cookies to understand website usage, functional cookies to remember your preferences, and marketing cookies for advertising purposes. For detailed information about the specific cookies we use, please refer to our cookie policy.

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on several legal grounds. When you contact us or request information about our services, we process your data based on legitimate interests in responding to enquiries and providing business communications. For marketing communications, we rely on your explicit consent, which you can withdraw at any time.

We also process data to fulfil contractual obligations when you engage our services, and to comply with legal requirements such as data protection regulations and business record-keeping obligations.

Data Sharing and Third Parties

We do not sell, rent, or trade your personal data to third parties. We may share your information with trusted service providers who assist us in operating our website, conducting business, or providing services to you. These third parties are bound by strict confidentiality agreements and are only permitted to use your data for the specific purposes we have outlined.

We may also disclose your information if required by law, to protect our rights or property, or to ensure the safety of our users and the public. In the event of a business transfer or merger, your data may be transferred as part of the business assets, but you will be notified of any such change.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal obligations. Contact enquiries and communication records are typically retained for up to three years to maintain business records and provide ongoing customer support. Website analytics data is generally retained for up to 26 months in accordance with standard analytics practices.

Marketing consent records are maintained until you withdraw your consent, and we may retain certain data for longer periods where required by law or for legitimate business interests such as defending legal claims. We regularly review our data retention practices to ensure we do not keep personal data longer than necessary.

Your Rights

Under GDPR and applicable data protection laws, you have several rights regarding your personal data. You have the right to access the personal data we hold about you and to receive a copy of this information in a portable format. You also have the right to request correction of any inaccurate or incomplete data and to request deletion of your personal data in certain circumstances.

You can object to the processing of your personal data for marketing purposes at any time and withdraw any consent you have previously given. You also have the right to restrict the processing of your data in certain situations and to lodge a complaint with the relevant data protection authority if you believe your rights have been violated.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include encryption of data in transit and at rest, regular security assessments, access controls, and staff training on data protection principles.

While we strive to protect your personal data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to maintaining industry-standard security practices and continuously improving our data protection measures.

International Data Transfers

As a company based in the Netherlands, your data is primarily processed within the European Economic Area (EEA). If we need to transfer your data outside the EEA, we ensure appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, or other legally approved transfer mechanisms to protect your data.

Children's Privacy

Our website and services are not directed at children under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without appropriate parental consent, we will take steps to delete such information promptly.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, services, or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "last updated" date. We encourage you to review this policy periodically to stay informed about how we protect your data.

Contact Information

If you have any questions about this privacy policy, wish to exercise your data protection rights, or need to contact us about data-related matters, please contact us using the following information:

We aim to respond to all privacy-related enquiries within 30 days of receipt. For urgent matters related to data protection, please contact us by phone during our business hours (Monday-Friday, 10:00-19:00).